About Tripsdock

I built Tripsdock because of the spreadsheets.

The problem with organising big trips

If you've ever tried to organise a multi-day trip with 5 or 15 people, you know how it goes. Someone starts a group chat. Someone else sets up a spreadsheet. Then the questions start — "Where are we going?", "how do I pay?", "is there space for me?" — and before long you're spending more time managing the admin than actually thinking about the routes.

I've been riding for a while. I've organised and been on many trips, ranging from weekend jaunts into Wales to 30-day European trips. And every time, I found myself cobbling together the same jury-rigged setup and stressing about hotels and ferries at 11pm.

What Tripsdock is

Tripsdock is group trip management software built specifically for touring groups. It handles the recording of bookings, room assignments, payments, waitlists, member communication, and trip documentation — all in one place, without requiring your participants to install an app or create yet another account they'll forget the password to. Everyone gets an up-to-date trip dashboard they can sign into with just an email link.

Groups get their own subdomain, their own branding, and full control over how they run their trips. Participants get a clean, simple experience for signing up, paying, and staying informed. No more "which hotel are we going to today?" messages at 8am! As an organiser you can structure your payment requests as needed to manage or avoid being out of pocket whilst booking hotels etc.

Lastly, Tripsdock caters to both informal groups that are just going on holiday together, where everyone pays their way, through slightly more guided/managed trips where the organiser wants to cover their costs, all the way to commercial operators where they can set a 'fee'. All these cost recovery types are shared equally between participants.

Who is Tripsdock for

Tripsdock essentially has two flavours. Non-commercial groups, suited to informal owners clubs, touring groups etc. where we're doing the organising because we love going on trips with our friends. In this setup the organiser can optionally share out the costs of them attending the trip, covering their running and attendance costs. I provide a calculator to help determine what you should be charging to break even. The key here is it's a cost covering feature.

The second flavour of Tripsdock is more suited to formal touring commercial entities, such as larger clubs and organisations where the trips are more formal and structured as 'guided tours'. In this setup the organiser can add a simple professional fee to the trip to cover the costs of their business providing the tour.

Why I built it this way

I wanted something I'd actually want to use myself. That means no bloat, no unnecessary complexity, and no dark patterns designed to extract money from everyone. Trip organisers pay a simple per-participant per-night rate. Participants pay exactly what you charge them, with payment processing fees shown transparently.

I also wanted it to be genuinely useful for the organiser — the person doing the work at 11pm — not just for the people paying to join. There is a full expenses tracking panel to keep track of all trip-related spend so you can ensure you're covering your costs.

A note on support

When you contact support, you're talking directly to the person who wrote the code. That's not a marketing line — I'm the support team. If something is broken or confusing, I want to know, and I'll fix it.

Get started

If you run a motorcycle club or other touring group and want to try Tripsdock, you can register your group for free and see whether it fits how you work. The first trip is free, and you don't need to add a card to get started.